Meet Aria AI — the autonomous operating brain of your wholesale business.
An AI agent built to recover missed invoices, keep inventory healthy, and turn top distributors into recurring revenue — saving your team 20+ hours a week.
Recover every invoice — automatically.
Aria AI tracks every Net 30, 60, and 90 invoice the moment an order is placed. The day it's due — and every day after — it sends personalized in-app reminders to your distributors with payment links, a polite tone that escalates over time, and a paper trail you can show your CFO. Merchants leave thousands (sometimes millions) on the table every month in missed invoices. Our AI makes sure not a single one slips through.
- Polite → firm escalation cadence
- In-app, email, and portal-pinned reminders
- One-click pay from inside the distributor portal
- Real-time alerts when an invoice ages past your tolerance
Never lose a sale to 'out of stock' again.
Aria AI keeps your product inventory perfectly synced across every store, warehouse, and channel — and it watches every SKU 24/7. The moment stock dips below a healthy threshold, it pings you with a restock reminder, predicted stock-out date, and the exact reorder quantity based on your real velocity. That's revenue you would have lost, recovered before it ever leaves the building.
- Live inventory sync across every connected store
- Predictive low-stock alerts with restock quantity
- Stock-out forecasts so you reorder before you sell out
- Per-distributor allocation suggestions for tight SKUs
Predictable, recurring revenue — with distributors in control.
Your distributors and wholesalers are creatures of habit — they order the same products on roughly the same cadence. Aria AI learns each distributor's buying rhythm and offers them a scheduled repeat order they can opt into. Distributors choose their reorder dates, set quantity limits, and approve any changes before an order is placed — so you get consistent recurring revenue without anyone feeling auto-charged.
- Distributors opt in to scheduled repeat orders — never auto-enrolled
- Per-distributor cadence detection (weekly, bi-weekly, monthly)
- Quantity caps, date windows, and approval rules set by the distributor
- Skip, snooze, or modify any upcoming order in one tap
Stop watching cash fall through the cracks.
The longer an invoice sits, the harder it is to collect. Aria AI nudges every distributor on the right cadence — so the gap between billed and paid keeps closing, week after week.
- Without AI
- With Aria AI
Up to 21+ hours of busywork.
Estimated weekly hours Aria is designed to take off your team's plate, based on time-studies of these workflows.
An AI teammate, not a chatbot.
Aria AI is built into every workflow inside the platform — from the orders table to the distributor portal — so it can act, not just answer.
Smart message drafting
Drafts personalized invoice follow-ups, order updates, and account-warming messages in your tone of voice — so every distributor feels like they have a dedicated account manager.
Distributor health scoring
Spots the early warning signs — slowing reorders, longer payment cycles, drop in basket size — and flags at-risk distributors before they churn so you can step in and save the account.
Demand forecasting
Predicts next month's order volume per SKU, per distributor — so you know exactly how much to manufacture, hold, and allocate before the orders even land.
24/7 distributor support chat
Answers your distributors' questions inside the portal day or night — order status, ETAs, pricing tiers, payment links, account history — without you ever touching your inbox.
Four steps from connected to automated.
No black box. Aria runs on the data already inside DistributorOS, with rules and approvals you control.
Connect your store and distributor accounts
Aria sees your invoices, orders, inventory, reorder patterns, and payment status — all in one place.
Set rules and approval controls
You decide which distributors Aria can message, when reminders go out, and what requires manual approval.
Aria follows up automatically
It sends invoice reminders, reorder prompts, low-stock alerts, and distributor messages — within the rules you set.
Review performance
Track recovered invoices, repeat orders, reorder rate, and time saved from a single dashboard.
You stay in control. Aria does the follow-up.
Because Aria touches invoices, payments, and distributor messages, every action runs through your rules. Nothing autonomous, nothing without your say-so.
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Approve messages before they send
Toggle on review-before-send for any channel, distributor, or message type.
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Pause Aria for any distributor
One click stops all outbound activity for a specific account, instantly.
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Distributors opt in to repeat orders
Repeat ordering is never automatic — distributors confirm cadence and quantity.
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Customize limits and approvals
Order caps, send windows, escalation tone, and approval thresholds are all yours.
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No payment without your rules
Aria never charges a card or places an order outside the rules you and the distributor have set.
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Full audit trail
Every Aria action is logged with timestamp, recipient, and rule it followed — exportable any time.
Be one of the first merchants to put your wholesale on autopilot.
Join the Aria AI waitlist and we'll roll you in as we open the gates — or book a call and we'll walk you through what AI will do for your specific store.